- Eye Care
- Contact Lenses
Notice Effective: 10/01/2001
Notice Revised Effective: 09/23/2013
This notice describes how medical information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.
We understand the importance of your privacy and are committed to maintaining the confidentiality of your protected health information. We are required by law to maintain the privacy of protected health information, to provide individuals with notice of our legal duties and privacy practices with respect to protected health information, and to notify affected individuals following a breach of unsecured protected health information. This notice describes how we may use and disclose your medical information. It also describes your rights and our legal obligations with respect to your protected health information. "Protected health information" is information that individually identifies you and that we create or get from you or from another health care provider, health plan, your employer, or a health care clearinghouse and that relates to (1) your past, present, or future physical or mental health or conditions, (2) the provision of health care to you, or (3) the past, present, or future payment for your health care.
The most common reason why we use or disclose your protected health information is for treatment, payment, or health care operations. Examples of how we use or disclose information for treatment purposes are: setting up an appointment for you; testing or examining your eyes; prescribing glasses, contact lenses, or eye medications and faxing them to be filled; referring you to another doctor or clinic for eye care or services; or getting copies of your protected health information from another professional that you may have seen before us. Examples of how we use or disclose your protected health information for payment purposes are: asking you about your health or vision care plans, or other sources of payment; preparing and sending bills or claims; and collecting unpaid amounts (either ourselves or through a collection agency or attorney). "Health care operations" mean those administrative and managerial functions that we have to do in order to run our office. Examples of how we use or disclose your protected health information for health care operations are: financial or billing audits; internal quality assurance; personnel decisions; participation in managed care plans; defense of legal matters; business planning; and outside storage of our records.
In some limited situations, the law allows or requires us to use or disclose your protected health information without your permission. Not all of these situations will apply to us, and some may never come up at our office at all. Such uses or disclosures are: when a state or federal law mandates that certain protected health information be reported for a specific purpose; for public health purposes, such as contagious disease reporting, investigation or surveillance; notices to and from the federal Food and Drug Administration regarding drugs or medical devices; uses or disclosures of suspected abuse, neglect or domestic violence, if the patient agrees or if we are required or authorized by law to make the disclosure; uses and disclosures for health oversight activities, such as for the licensing of optometrists or audits by the Medicare or Medicaid programs; disclosures for law enforcement purposes, such as to provide information about someone who is or is suspected to be a victim of a crime;, to provide information about a crime in our office;, or to report a crime that happened somewhere else; disclosures to avert a serious threat to health or safety; disclosures relating to worker's compensation programs; disclosures or research under certain circumstances; or disclosures to "business associates" who perform services for us that involve the use or disclosure of your health information, such as billing or transcription services, and which commit to respect the privacy of your health information; for organ and tissue donation; for lawsuits and disputes; for specialized government functions, such as military, veterans and national security functions; to coroners, medical examiners and funeral directors so that they may carry out their duties; and for inmates as permitted by law. In the case of a breach of unsecured protected health information, we will use your protected health information to notify you as required by law.
Unless you object, we will also share relevant information about your care with your family or friends who are helping you with your eye care. We may also disclose your protected health information to disaster relief organizations to coordinate your care or notify family and friends of your location or conditions in a disaster. We will provide you with the opportunity to object or agree to such a disclosure whenever we practicably can do so.
We may use and disclose We may use and disclose your protected health information to contact you to remind you that you have an appointment for medical care, to discuss the status of an order, or to contact you about possible treatment options, alternatives or services that may be of interest to you.
The following uses and disclosures or your protected health information will be made only with your written authorization: uses and disclosures for marketing purposes and disclosures that constitute a sale of your protected health information. We will not make any other uses or disclosures of your protected health information unless you sign a written "authorization form" with content mandated by federal law. We may initiate the authorization process if the use or disclosure is our idea or you may initiate the process for us to send your information to someone else. Typically, in this situation you will give us a properly completed authorization form or you can use one of ours.
If we initiate the process and ask you to sign an authorization form, you do not have to sign it. If you do not sign the authorization, we cannot make the use or disclosure. If you do sign one, you may revoke it at any time unless we have already acted in reliance upon it. Revocations must be in writing to the Compliance Officer at our office.
The law gives you certain rights regarding your protected health information. You can:
Receive a paper copy of this Notice at any time. If you want a paper copy of this Notice of Privacy Practices, you must send a written request to our Compliance Officer at the address shown below.
If another state or federal law requires us to give more protection to your protected health information than stated in this Notice, we will comply with that law.
By law, we must abide by the terms of this Notice of Privacy Practice until we revise it. We reserve the right to change this notice at any time as allowed by law. If we change the Notice, the new privacy practices will apply to your protected health information that we already have as well as to such information that we may generate in the future. If we change our Notice, we will post the new notice in our office, make copies available and post it on our Website.
If you have questions and would like additional information, you may contact our Compliance Officer, Alyssa Voorhies, at
1950 Old Gallows Rd.
Vienna, VA 22182
(703) 847-8899 x 244
If you believe your privacy rights have been violated, you can file a complaint with us by contacting our Compliance Officer. You may also report a complaint with the Office for Civil Rights of the U.S. Department of Health and Human Services (OCR). There will be no retaliation for filing a complaint with either our practice or the OCR.